Attendance - Digital Library

Showcases from our Schools and Settings

Local examples of effective attendance and inclusion practice
Case studies demonstrating relational approaches
Examples of support for pupils experiencing attendance difficulties

Guidance and Publications

Birmingham and national attendance guidance and publications
Attendance strategy documents, policies and DfE resources
Guidance relating to attendance monitoring, support and inclusion

Strategic Implementation

Whole-school approaches to improving attendance
Resources to support strategic planning and implementation
Guidance on attendance data, monitoring and graduated support

Templates, checklists and planning supports

Attendance toolkits – planning materials and practical resources
Templates and tools to support attendance improvement work
Resources for identifying barriers and planning targeted support

Workforce Training and Development

Attendance Service webinar recordings and training materials
CPD focused on EBSA, persistent absence and attendance support

Parent Carer and Family Resources

Parent-friendly information about attendance and support
Resources explaining why attendance matters
Guidance to help families access support and advice

We are adding resources and examples of practice to this shelf. If you were expecting to find something here, please let us know so we can prioritise future content.

Contact us at inclusionhouse@birmingham.gov.uk.

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BCC Support First Framework (Birmingham City Council)

Birmingham's framework for identifying attendance barriers, working with families and providing support before legal intervention is considered.

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Birmingham School Attendance Strategy 2026–2029 (Birmingham City Council)

Birmingham City Council’s city-wide attendance strategy outlining priorities, multi-agency approaches and actions to improve school attendance, reduce persistent absence and support inclusive attendance practice across schools and services.

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Broken Weeks Attendance Framework- Universal Support and Tiered Interventions (Birmingham City Council)

A framework for school staff, parents and carers outlining the graduated support and intervention process used when a child experiences repeated broken weeks in attendance, including universal support, targeted intervention and statutory action where necessary.

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Deletion from Roll – Myth Buster (Birmingham City Council)

Practical clarification of common misconceptions about removal from roll, helping schools avoid unlawful deletion and off-rolling.

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DfE Attendance and Absence Codes 2024 (Department for Education)

Reference guide explaining statutory school attendance and absence codes and when each code should be used.

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Education Penalty Notice Code of Conduct – September 2024 (Birmingham City Council)

Birmingham's local code of conduct governing when and how penalty notices for school absence may be issued.

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Education Prosecution Policy 2024 (Birmingham City Council)

Birmingham City Council policy governing education-related prosecutions, including action associated with failure to secure regular school attendance.

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Guidance on Removal or Deletion from Roll (Birmingham City Council)

Guidance on the statutory circumstances in which a pupil may be removed from the admissions register and the school's notification responsibilities.

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Leave of Absence – Legal Process (Birmingham City Council)

Guidance for schools on managing leave-of-absence requests and progressing relevant cases through the legal process.

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Part-time or Reduced Timetables Guidance (Birmingham City Council)

Guidance on the exceptional and temporary use of reduced timetables, including planning, review and notification requirements.

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Reduced Timetable Risk Assessment Template (Birmingham City Council)

Optional template for assessing and recording risks associated with a pupil's part-time or reduced timetable arrangements.

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Submit a Leave of Absence Referral (Birmingham City Council)

Birmingham City Council online form through which schools can submit a leave-of-absence referral.

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Submit a Support First Referral (Birmingham City Council)

Birmingham City Council online form through which schools can refer an attendance case following the Support First process.

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Submit Part-time Timetable Provision for Schools (Birmingham City Council)

Online notification form for starting, updating, extending or closing a pupil's part-time timetable arrangement.

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Teacher Bulletin – New Attendance Tools for Schools (Department for Education)

A Department for Education guidance document explaining how schools, trusts and local authorities can use the “Monitor Your School Attendance” tool to analyse attendance patterns, identify pupils needing support, compare attendance data and access reports and dashboards to support attendance improvement work.

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Working Together to Improve School Attendance (Department for Education)

Statutory guidance setting out the attendance responsibilities of schools, trusts, governing bodies, local authorities and partner agencies.

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Attendance & Inclusive Pathways Service Webinars Planner (Birmingham City Council)

A programme of recorded webinars providing practical guidance for schools on attendance, exclusions, alternative provision and inclusive pathways. All webinars will take place on Tuesdays from 4:00pm–4:45pm, will be recorded and subsequently uploaded to the Inclusion House for colleagues who are unable to attend live or wish to revisit the content.

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BCC Support First Framework (Birmingham City Council)

Birmingham's framework for identifying attendance barriers, working with families and providing support before legal intervention is considered.

Open Link

Birmingham School Attendance Strategy 2026–2029 (Birmingham City Council)

Download

Deletion from Roll – Myth Buster (Birmingham City Council)

Practical clarification of common misconceptions about removal from roll, helping schools avoid unlawful deletion and off-rolling.

Open Link

Education Penalty Notice Code of Conduct – September 2024 (Birmingham City Council)

Birmingham's local code of conduct governing when and how penalty notices for school absence may be issued.

Open Link

Education Prosecution Policy 2024 (Birmingham City Council)

Birmingham City Council policy governing education-related prosecutions, including action associated with failure to secure regular school attendance.

Open Link

FAM Pro Forma and Attendance Contract (Birmingham City Council)

Template for recording a Family Attendance Meeting and agreeing an attendance contract with the family.

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Guidance on Removal or Deletion from Roll (Birmingham City Council)

Guidance on the statutory circumstances in which a pupil may be removed from the admissions register and the school's notification responsibilities.

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Invitation to FAM Letter (Birmingham City Council)

Template letter inviting a parent or carer to a Family Attendance Meeting.

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LD1 – Request for Leave Denied Letter (Birmingham City Council)

Template letter informing a parent or carer that a leave-of-absence request has not been authorised.

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LD2 – Leave Taken Letter (Birmingham City Council)

Template letter for use when unauthorised leave has been taken.

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Leave of Absence – Legal Process (Birmingham City Council)

Guidance for schools on managing leave-of-absence requests and progressing relevant cases through the legal process.

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LoAA – Leave of Absence Agreed Letter (Birmingham City Council)

Template letter confirming that a request for leave of absence has been agreed.

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Medical Absence and No Authorisation Letter (Birmingham City Council)

Template for communicating with families where medical absence will not be authorised without appropriate supporting information.

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Notice to Improve (Birmingham City Council)

Template notice setting out the attendance improvement required before further enforcement action may be considered.

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Optional Attendance Support Plan (Birmingham City Council)

Optional template for recording attendance barriers, agreed support, actions, responsibilities and review arrangements.

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Optional Invitation to an Attendance Support Meeting (Birmingham City Council)

Optional template for inviting a family to a supportive attendance meeting.

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Optional Punctuality Letter (Birmingham City Council)

Optional template for raising concerns with parents or carers about persistent lateness.

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Part-time or Reduced Timetables Guidance (Birmingham City Council)

Guidance on the exceptional and temporary use of reduced timetables, including planning, review and notification requirements.

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PF1 – Post-FAM Thank You for Attending Letter (Birmingham City Council)

Follow-up letter for parents or carers who attended the Family Attendance Meeting.

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PF2 – Post-FAM Did Not Attend Letter (Birmingham City Council)

Follow-up letter for parents or carers who did not attend the arranged Family Attendance Meeting.

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PF3 – Post-FAM Contract Refused Letter (Birmingham City Council)

Follow-up letter for use when a parent or carer declines to agree the proposed attendance contract.

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Rearranged FAM Letter (Birmingham City Council)

Template for notifying a parent or carer that a Family Attendance Meeting has been rearranged.

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Reduced Timetable Risk Assessment Template (Birmingham City Council)

Optional template for assessing and recording risks associated with a pupil's part-time or reduced timetable arrangements.

Open Link

Submit a Leave of Absence Referral (Birmingham City Council)

Birmingham City Council online form through which schools can submit a leave-of-absence referral.

Open Link

Submit a Support First Referral (Birmingham City Council)

Birmingham City Council online form through which schools can refer an attendance case following the Support First process.

Open Link

Teacher Bulletin – New Attendance Tools for Schools (Department for Education)

Open Link

Working Together to Improve School Attendance (Department for Education)

Statutory guidance setting out the attendance responsibilities of schools, trusts, governing bodies, local authorities and partner agencies.

Open Link

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Attendance Toolkit (Birmingham City Council)

A practical collection of resources to support schools in improving attendance through a graduated, whole-school approach. The toolkit includes guidance on effective interventions, attendance curriculum resources, support-first strategies, sample letters, training materials, transition and reintegration support, attendance planning tools, and links to Birmingham's Attendance Strategy. It is designed to help schools identify barriers to attendance, strengthen practice, and promote positive outcomes for children and young people.

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AV1 easy read booklet (Birmingham City Council)

An easy-read pupil booklet explaining AV1, safe use, participation and the AV1 agreement.

Download

Broken Weeks Attendance Framework- Universal Support and Tiered Interventions (Birmingham City Council)

Download

FAM Pro Forma and Attendance Contract (Birmingham City Council)

Template for recording a Family Attendance Meeting and agreeing an attendance contract with the family.

Open Link

Invitation to FAM Letter (Birmingham City Council)

Template letter inviting a parent or carer to a Family Attendance Meeting.

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Irregular School Attendance and Fixed Penalty Notices: A Guide for Parents and Carers

A guide for parents and carers explaining irregular school attendance, authorised and unauthorised absence, and when fixed penalty notices may apply. The guide outlines attendance thresholds, notice to improve arrangements, potential penalties and available support to help improve attendance.

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LD1 – Request for Leave Denied Letter (Birmingham City Council)

Template letter informing a parent or carer that a leave-of-absence request has not been authorised.

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LD2 – Leave Taken Letter (Birmingham City Council)

Template letter for use when unauthorised leave has been taken.

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Learning and Teaching with AV1 (No Isolation)

A training video on using AV1 to support learning and teaching.

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Leave of Absence Request Form (Birmingham City Council)

A form for parents or carers to request permission for a child to be absent from school.

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LoAA – Leave of Absence Agreed Letter (Birmingham City Council)

Template letter confirming that a request for leave of absence has been agreed.

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Medical Absence and No Authorisation Letter (Birmingham City Council)

Template for communicating with families where medical absence will not be authorised without appropriate supporting information.

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Optional Attendance Support Plan (Birmingham City Council)

Optional template for recording attendance barriers, agreed support, actions, responsibilities and review arrangements.

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Optional Punctuality Letter (Birmingham City Council)

Optional template for raising concerns with parents or carers about persistent lateness.

Open Link

PF1 – Post-FAM Thank You for Attending Letter (Birmingham City Council)

Follow-up letter for parents or carers who attended the Family Attendance Meeting.

Open Link

Rearranged FAM Letter (Birmingham City Council)

Template for notifying a parent or carer that a Family Attendance Meeting has been rearranged.

Open Link

Reduced Timetable Risk Assessment Template (Birmingham City Council)

Optional template for assessing and recording risks associated with a pupil's part-time or reduced timetable arrangements.

Open Link

School Attendance and Absence – Information for Parents (Department for Education)

National parent-facing overview of school attendance, authorised and unauthorised absence, leave and parental responsibilities.

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School Attendance: A Guide for Parents and Carers (Birmingham City Council)

A practical guide for parents and carers explaining school attendance expectations, persistent and severe absence, punctuality, reporting absences and parental responsibilities. It also outlines possible support and action where a child’s attendance becomes a concern.

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Support First Legal Action – Information for Parents (Birmingham City Council)

Parent-facing information explaining the Support First approach and the possible progression to legal action.

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Attendance & Inclusive Pathways Service Webinars Planner (Birmingham City Council)

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Support First Step 1 – Listening, Understanding and Facilitating Support for Attendance Improvement (Birmingham City Council)

Attendance and Inclusive Pathways webinar on Step 1 of the Support First Framework. Covers early identification of attendance concerns, understanding barriers, family engagement, child voice, attendance support meetings, early help, SEND and safeguarding, plus 2026/27 process updates.

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An Introduction to AV1 (No Isolation)

A short video introduction to using AV1 telepresence technology to support pupil participation.

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Attendance Service Webinar 1 – Strategy and Support Offer

A recorded webinar with a welcome to new attendance service offer from September 2025, introduction into team structure and attendance strategy. This is a good starting point for new to attendance role staff.

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Attendance Service Webinar 11 – Transition Focus

A recorded webinar with a focus on transition including how to support transition into and out of school at primary and secondary level, using data, family contacts and what does transition look like for in year joiner.

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Attendance Service Webinar 2 – Support First and Toolkit

A recorded webinar explaining 'support first', what schools should have in their universal offer and and introduction into elements of the attendance toolkit. Please note full toolkit is now available via the inclusion house.

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Attendance Service Webinar 4 – Persistent and Severe Absence

A recorded webinar explaining persistent and severe absence and how to approach and tackle each area at the same time.

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Attendance Service Webinar 5 – Support First Early Help

A recorded webinar explaining how to use support first with families and when and how to offer enhanced support for whole family through early help team from BCT.

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Attendance Service Webinar 6 – Part time Timetables

A recorded webinar explaining part time timetables including: When these should be used, why and for how long; how to code and how to notify the LA; and information about review points and extension or closure of PTTT.

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AV1 Birmingham information session (No Isolation and Birmingham City Council)

A pre-recorded Birmingham information session about AV1 telepresence technology.

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AV1 easy read booklet (Birmingham City Council)

An easy-read pupil booklet explaining AV1, safe use, participation and the AV1 agreement.

Download

Birmingham School Attendance Strategy 2026–2029 (Birmingham City Council)

Download

Deletion from Roll – Myth Buster (Birmingham City Council)

Practical clarification of common misconceptions about removal from roll, helping schools avoid unlawful deletion and off-rolling.

Open Link

Deletion from Roll Training Slides (Birmingham City Council)

Training slides explaining the updated regulations governing deletion from the admissions register.

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Deletion from Roll Webinar (Birmingham City Council)

Recorded training on lawful removal from roll and the updated regulatory requirements.

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Learning and Teaching with AV1 (No Isolation)

A training video on using AV1 to support learning and teaching.

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Learning from home – for parents (Fleet Tuition)

Guidance for parents and carers on routines, engagement and expectations for online tuition at home.

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National Framework for Issuing Penalty Notices Training Slides (Birmingham City Council)

Training slides explaining the national penalty-notice framework and updated regulations for schools.

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National Framework for Issuing Penalty Notices Webinar (Birmingham City Council)

Recorded training on the national framework and procedures for attendance penalty notices.

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Pupil Registration Codes Training Slides (Birmingham City Council)

Training slides explaining the updated regulations and correct use of attendance and absence codes.

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Teacher Bulletin – New Attendance Tools for Schools (Department for Education)

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The Role of Local Authorities and Partners Training Slides (Birmingham City Council)

Training slides describing how local authorities and partner agencies contribute to improving school attendance.

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The Role of Local Authorities and Partners Webinar (Birmingham City Council)

Recorded training on the attendance responsibilities of local authorities and partner organisations.

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The Role of Schools MATs and Governors Training Slides (Birmingham City Council)

Training slides explaining the statutory attendance responsibilities of schools, multi-academy trusts and governing bodies.

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The Role of Schools MATs and Governors Webinar (Birmingham City Council)

Recorded training on the respective attendance roles and responsibilities of schools, trusts and governors.

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The Role of the Senior Attendance Champion Training Slides (Birmingham City Council)

Training slides on the Senior Attendance Champion's leadership role and approaches to reducing pupil absence.

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Webinar – Pupil Registration Codes (Birmingham City Council)

Recorded training on the updated pupil registration and attendance-code regulations.

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Webinar – The Role of the Senior Attendance Champion (Birmingham City Council)

Recorded training on strategic attendance leadership and reducing pupil absence.

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Webinar 10 Best Practice Sharing 2 and Removing from Roll

A recorded webinar sharing best practice. This is the second in the series with more schools sharing what they have done to support attendance within the city.

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Webinar Recording: Early Intervention Approach to School Attendance with AV1 Robots

A training video on using AV1 as an early intervention to support pupil access to education.

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An Introduction to AV1 (No Isolation)

A short video introduction to using AV1 telepresence technology to support pupil participation.

Open Link

AV1 easy read booklet (Birmingham City Council)

An easy-read pupil booklet explaining AV1, safe use, participation and the AV1 agreement.

Download

Broken Weeks Attendance Framework- Universal Support and Tiered Interventions (Birmingham City Council)

Download

Good Attendance Matters Parent Carer Leaflet

A downloadable leaflet explaining important information for parent carers about Why Attendance Matters.

Download

Irregular School Attendance and Fixed Penalty Notices: A Guide for Parents and Carers

Download

Learning and Teaching with AV1 (No Isolation)

A training video on using AV1 to support learning and teaching.

Open Link

Learning from home – for parents (Fleet Tuition)

Guidance for parents and carers on routines, engagement and expectations for online tuition at home.

Download

Leave of Absence Request Form (Birmingham City Council)

A form for parents or carers to request permission for a child to be absent from school.

Open Link

Medical Absence and No Authorisation Letter (Birmingham City Council)

Template for communicating with families where medical absence will not be authorised without appropriate supporting information.

Open Link

Optional Invitation to an Attendance Support Meeting (Birmingham City Council)

Optional template for inviting a family to a supportive attendance meeting.

Open Link

PF2 – Post-FAM Did Not Attend Letter (Birmingham City Council)

Follow-up letter for parents or carers who did not attend the arranged Family Attendance Meeting.

Open Link

PF3 – Post-FAM Contract Refused Letter (Birmingham City Council)

Follow-up letter for use when a parent or carer declines to agree the proposed attendance contract.

Open Link

School Attendance and Absence – Information for Parents (Department for Education)

National parent-facing overview of school attendance, authorised and unauthorised absence, leave and parental responsibilities.

Open Link

School Attendance: A Guide for Parents and Carers (Birmingham City Council)

Download

Support First Legal Action – Information for Parents (Birmingham City Council)

Parent-facing information explaining the Support First approach and the possible progression to legal action.

Open Link

Webinar Recording: Early Intervention Approach to School Attendance with AV1 Robots

A training video on using AV1 as an early intervention to support pupil access to education.

Open Link

Notices

Spotlighted Resources

⭐ Good Attendance Matters Parent Carer Leaflet - Important information for Parent Carers about Why Attendance Matters

⭐ The Attendance Toolkit - A practical toolkit to help schools improve attendance through early support, evidence-informed practice, and a whole-school approach. It includes resources, interventions, training materials, planning tools, and guidance to support pupils experiencing attendance challenges.

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